Home Customer Service Say Goodbye To Your Worst Clients

Say Goodbye To Your Worst Clients

: : Customer Service : ( words)

You’ll always get the customers you’re willing to accept. You may think that any paying customer is a customer worth having, but I’d argue that some customers are more trouble than they’re worth. There are some who actually cost you money every time you deal with them.

The 80:20 rule (also called the Pareto Principle) states that 20 percent of your business comes from 80 percent of your customers, which also means that 80 percent of your headaches will generally come from just 20% of your customers.

Make a list of the qualities you want in your ideal customers. This may include things like “they pay on time”, “they don’t fight me on my quotes” or “they refer their friends to me”.

Now, go through your customers and categorise them into four “grades” – A, B, C or D.

An A-grade customer is your favourite kind of customer. This person probably pays your invoices on time, is pleasant to deal with, is happy to pay your quoted price, refers people to you, spends a reasonable amount with you and ticks your other boxes you listed for ideal customers. If you could clone a customer, this person would be the one you’d choose.

B-grade customers are still good customers, although they’re not quite perfect. They might be more price conscious, but they still pay on time and don’t give you headaches.

C-grade customers give you minor headaches. They’re the type that haggle for a discount every time you deal with them or bring back goods frequently because they’ve changed their mind. They don’t take your advice and will tend to pay late and need nagging.

D-grade customers are those you wish you’d never encountered. They are the scene-causers, the ones who treat you and your staff like dirt or even those you might suspect of shoplifting. They complain about anything and everything and they do it loudly and rudely.

The simple truth is that you don’t have to put up with D-grade customers, or even C-grade customers. When you decide whom you want to do business with, they’ll start to show up. Remember, one bad customer can ruin your day, and that has the knock-on effect of affecting the way you deal with your other customers and staff.

The easiest way to get rid of your “lower grade” customers is to create some new rules to protect you from bad customers, and stick to them. For example:

  • We are phasing out our in-house account facility
  • We are discontinuing our entry-level plan
  • We will no longer offer discounts

Politely communicate the changes you’ve made to all your customers. Some will abide by your new rules and may move to becoming better customers. Others will leave, and you should expect that. Let them go.

Once your C-grade and D-grade have been phased out, you can devote more time to giving attention to your A-grade customers, and then asking them for referrals.

Remember that every business is different. Someone you might regard as an A-grade customer may be considered C-grade by someone else and vice versa. Don’t let guilt or sense of duty hold you back from letting go of poor customers – consider that they may take their business to a company that suits them better, and leave you more room for additional A-grade customers of your own.

Franchise Enquiries – Pieter Scholtz / Harry Welby-Cooke

pieterscholtz@actioncoach.com / harrywelbycooke@actioncoach.com.

Pieter Scholtz is the Co-Master Franchisor in Southern Africa for ActionCOACH, the fastest growing and largest business coaching company globally. Pieter and his partner Harry Welby-Cooke developed ActionCOACH across South Africa, which now boasts 31 franchisees. He is also a certified, leading business and executive coach. He has successfully assisted countless business owners to significantly grow their profits and develop their entrepreneurial skills. www.actioncoachsa.co.za / 0861 226224.

Brad Sugars founded the brand Action International in 1993 when he realized there was a disconnect between business advice and implementation. The answer was Action! Brad Sugars created a business coaching company so that business owners throughout the world can realize their goals in business. Today the company is known as ActionCOACH. To learn more about business, visit Brad Sugars Review blog!


Brad Sugars started ActionCOACH in 1993 and today the company is internationally recognized as the leading global business coaching firm and one of the leading and most awarded franchises in the world. Today, ActionCOACH operates in over 70 countries and has more than 1,000 coaches around the world, coaching 15,000 businesses every week to bring them ever greater achievement and success.